Seeker - Vacancy - Detail Overview (2024)

About

Overview

Hiring Path:

• Open to the public

Who May Apply/Clarification From the Agency:

- For definitions use URL www.usaid.gov/ads/policy/glossary

- Open to: All interested candidates

- The US Mission to Lebanon values a workforce of different backgrounds, cultures and viewpoints.
We strive to create a welcoming environment for all and we invite applicants from diverse backgrounds to apply.

- The Department’s Motor Vehicle Safety Management Program (MVSMP) generally restricts operators of official vehicles to individuals who are 25 years of age or older.

Security Clearance Required:

Public Trust - Background Investigation

Appointment Type

Permanent

Appointment Type Details:

5 year contract period (With option to extend)

Marketing Statement:

USAID is an independent Federal Government agency that receives overall foreign policy guidance from the Secretary of State. With headquarters in Washington, D.C., USAID fosters transformational development around the world. Our work supports economic growth and trade; agriculture and the environment; education and training; democracy and governance; global health; global partnerships and humanitarian assistance. We operate in the following regions of the world: Afghanistan and Pakistan, Africa (all of Africa), Asia, Europe and Eurasia, Latin America and the Caribbean and the Middle East.

For more information about USAID, visithttp://www.usaid.gov

Summary:

The Travel Clerk (Chauffeur) position is located in the Executive Office in USAID/Lebanon. The Travel Clerk/Driver will be handling travel arrangements for Direct Hire, TDY and Contractor personnel assigned to or visiting the Mission. Refer to solicitation no: 72026824R10003

Supervisory Position:

No

Relocation Expenses Reimbursed:

No

Duties

Travel Duties:
The Job holder will arrange for official travel of USDH employees and USPSC and CCNPSC, authorized dependents of U.S. employees and other authorized officials; will prepare travel authorizations for all types of official travel and submit move requests for USDH official local travel and site visits.
The Job holder will advise colleagues of their entitlements under the different types of entitlement travels and provide information on authorized routing; will work directly with the contracted travel agent to receive itineraries and quotes and to make flight reservations for official travel and reconfirm reservations for return flights of visitors. The job holder will submit expediter requests and airport moves for travelers.
The Job holder will prepare country clearances and update TDY database for USAID/Lebanon.

Clerical/Administrative Support Duties:
The job holder will maintain records related to vehicle operation including maintenance records, fuel/oil consumption records and mileage, and will monitor vehicle registration and insurance. Job holder will report preventative and emergency maintenance of the assigned vehicle and will coordinate with colleagues to assure maximum availability of vehicles to support USAID official events, functions and meetings.
The job holder will assist with maintaining records and files, sorting and distributing internal and incoming mail and correspondence, printing and preparing binders, organizing meetings, scheduling appointments and managing calendars, setting up meeting rooms and preparing cubicles and worksites for TDY visitors and new employees. Job holder will be asked to scan and file documents on the USAID shared drive as well as Google drive, and will be asked to scan and email documents as needed; will do regular inventories of office supplies and items issued to personnel (such as scape masks), and daily check-up for all USAID offices; h/she will submit regular requests for water bottles and office supplies for USAID, will ensure printers and copiers are started and have paper, shredding bags are replaced and stationary items are in cabinets, and will submit MyServices requests for maintenance issues and follow up on the fixtures. The job holder will be the backup for the designated USAID Sub-Cashier for both LBP and USD currencies, providing appropriate supporting documentation to validate payments and periodically working with supervisor to complete the required requests to replenish the petty cash and is expected to handle cash transactions accurately and efficiently, following established protocols; counting, verifying and reconciling cash and reporting accordingly, and purchasing off-the-shelf items as required and with the appropriate approvals.

Driver Duties:
The job holder will safely operate USAID assigned soft skin vehicle to transport equipment and personnel to various locations, for meetings and field visits and official events and functions; and for appointments at other designated locations. Job holder will conduct front line maintenance of the vehicle in accordance with established standards, including regular inspections, changing fluids
and filters, checking brakes and fueling, and reporting required repairs to the supervisor. Job holder will maintain an accurate record of vehicle usage, including mileage, fuel consumption and maintenance activity, and will handle loading and unloading of podium and flags/poles, ensuring proper handling and securing of items. The job holder will transport and escort USAID/Lebanon visitors as needed. H/She will adhere to local traffic laws, safety regulations, and USAID policies while operating the assigned vehicle; h/she will undergo annual medical check-up and will operate in line with Post Policy for Vehicles, and will complete the required training for operating a USG vehicle.

The contractor is eligible for temporary duty (TDY) travel to the United States, or to other Missions abroad, to participate in the "Foreign Service National" Fellowship Program, in accordance withUSAID policy.

Qualifications and Evaluations

Requirements:

Physical Demands:The work requested does not involve undue physical demands.

Post Entry Training:The job holder will receive training in defensive driving maneuvers and “on-the-job” self-directed training in the form of reference material, USAID Handbooks, Automated Directives, the Foreign Affairs Manual, USAID Mission Orders, and Embassy Management Notices in addition to training assigned on USAID University. On-the-Job training in travel authorization preparation, policy and procedures related to the different types of travel will be provided.

Education Requirements:

Maximum number of points 20
Completion of secondary school and additional two years of post-secondary studies is required.
All candidates meeting the minimum requirement will receive a maximum of 15 points, whereas applicants with an advanced degree in applicable fields can receive up to 20 points.

Evaluations:

Applications that do not meet the required minimum qualifications will not be scored. Candidates meeting the required qualifications for the position will be evaluated based on information presented in the application. USAID reserves the right to conduct interviews with the top ranked short-listed candidates. If the interview is conducted, the interview will be one of the determining factors in the final selection.

USAID IS AN EQUAL OPPORTUNITY EMPLOYER: All qualified candidates will be considered regardless of age, race, color, sex, creed, national origin, lawful political affiliation, non-disqualifying handicap, marital status, sexual orientation, affiliation with an employee organization, or other non-merit factor. Management may consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.

Qualifications:

Experience:Maximum number of points 20.
A minimum of three years of professional driving experience is required. Three years of experience in customer service or travel industry, or related field is required.
All candidates meeting only the minimum requirement will receive the maximum of 15 points. Additional points, up to a maximum of 20 points will be assigned if a candidate has more than 3 years of relevant experience.

Job Knowledge:Maximum number of points is 20.
Good knowledge of overseas travel business practices is required. Basic knowledge of Federal Travel Regulations, good knowledge of travel matters such as routing, reservations, ticketing process, etc. Good analytical skills and computer literacy is required. The jobholder must be familiar with local traffic laws and area traffic patterns, location of project sites and locations of major buildings, organizations, diplomatic missions, and government offices, as well as the shortest and safest routes to destinations. The jobholder must have a basic knowledge of vehicle maintenance on a preventative level. Basic computer literacy is required, this would include knowledge of word-processing and other computer programs (Microsoft Office Word, Excel, email usage). Ability to read road maps in order to find safe and expeditious alternate routes should the need arise.
Short listed applicants will be evaluated through a written test in addition to the in-person or

Skills:Maximum number of points is 20
The job holder is required to have a minimum of a standard local driver’s license with the required professional driving permit or host country equivalent. The ability to exercise sound judgment in selecting the most appropriate routes at any given time is required. The ability to complete incident reports accurately is required. Excellent defensive driving skills are required, and strong interpersonal skills. The ability to deal tactfully with passengers and with other drivers in order to defuse and resolve difficult and potentially volatile situations that may arise during travel is required. Patience and persistence in interacting with working-level employees of governmental and non-governmental ministries/offices to obtain documents is essential. Short listed applicants will be evaluated through a written test in addition to the in-person or virtual

Language:Maximum number of points is 20. Level III English (good working knowledge) is required, both written and spoken. Level IV Arabic is required, both written and spoken.
Short listed applicants will be evaluated through a written test in addition to the in-person or virtual interview

Benefits and Other Info

Benefits:

Agency Benefits:

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

1. BENEFITS:
a) Annual Bonuses-The total amounts of bonuses are 2/12 of annual basic salary.
b) Annual Leave - PSC is entitled to 18 workdays for the first 5 years of employment and 20 work days for more than 5 and less than 10 years of employment, 22 work days for more than 10 and less than 16 years of employment and 24 workdays for more than 16 years of employment
c) Sick Leave - Employees on a 40-hour workweek schedule may be granted the following amounts of sick leave each leave year.
Completed Years Sick Leave Sick Leave
of USG Service At Full Pay At Half Pay
3 months to less than 2 yrs. 11 work days (88) 11 work days (88)
2 yrs. to less than 4 yrs. 21 work days (168) 21 work days (168) 4 yrs. to less than 6 yrs. 32 work days (256) 32 work days (256) 6 yrs. to less than 10 yrs. 43 work days (344) 43 work days (344) 10 yrs. or more 54 work days (432) 54 work days (432)
d) All Locally Employed Staff who are working full time under personal services contracts are eligible for Health Insurance.
e) Severance pay.

2. ALLOWANCES (as applicable):
● Transportation Allowance
● Family Allowance
● Unique Conditions of Work Allowance
● Miscellaneous Allowance
● Education Allowance

Other Information:

1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available athttps://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf


2. Contract Cover Page form AID 309-1 available athttps://www.usaid.gov/forms


3. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available athttp://www.usaid.gov/work-usaid/aapds-cibs


4. Ethical Conduct.  By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635.  Seehttps://www.oge.gov/web/oge.nsf/OGE%20Regulations

How to Apply

How to Apply:

Eligible applicants are required to complete this on-line application process and submit any applicable required documents by [e.g., 11:59 p.m. Eastern Time (ET)] on the closing date of this announcement. 

If applying on-line poses an extreme hardship, you must contact the human resources office no later than [e.g., two, three, etc.] business days prior to the closing date of this vacancy announcement. An alternative application method will be provided upon approval of the hardship notification. After this time, requests to apply via alternative methods will not be granted. 

Please note that all required documents must be received by the closing date, via online or alternative methods, and that we will determine your eligibility and qualifications based solely on the material received by the closing date.

Required Documents:

• Current Resume


• Certificates


• Degree with Transcripts


• Degree without Degree


• List of References


• Driver's license

Next Steps:

SUBMITTING AN OFFER

1. Eligible Offerors are required to apply via ERA (Electronic Recruitment Application) system https://lb.usembassy.gov/embassy/jobs/.
2. Kindly ensure you enclose a Cover Letter, detailed resume, and a list of three references who are not friends or family members, along with their contact information (email).
3. You are requested to enclose copies of valid Lebanese residence and work permits
for Non-Lebanese and American citizens, which are in compliance with host government laws and regulations (if applicable).
4. Offers must be received by the closing date and time specified in Section I, item 3, and submitted through ERA (Electronic Recruitment Application).
5. Offeror submissions must include all requested information and forms or will not be considered.